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Academic Standards of Progress

The college graduation requirement states a student must have earned a 2.0 cumulative GPA and a 2.0 GPA for Daytona State College classes. Therefore, students have this minimum GPA requirement as a goal throughout their enrollment, and the plan outlined below outlines the process for informing, advising, and counseling students who fall below this minimum threshold.

  • For the Satisfactory Academic Progress policy described below, the term "cumulative GPA" is defined to mean either the cumulative GPA or the Daytona State College GPA, because both must be met to meet the graduation criteria.
  • Students on Academic Alert, Academic Warning, Probation, or Academic Suspension who earned a “D”, “F”, or “W1” from an online course must complete the Online Success Seminar (OSS) before continuing to take fully online (80-100%) courses. The OSS is a one-time, 3-hour, fully online, seminar, which helps identify personal strengths and challenges to online learning. Additionally, the OSS helps students explore resources which support growth in key areas of concern. 
  • Daytona State College offers Undergraduate College Credit Career and Vocational Certificate Career. A student can only be registered one career per term.  This process will review the Cumulative GPA in the career a student is currently registered.

 

Academic Alert
The first time a student's cumulative GPA falls below 2.0 they will be placed on Academic Alert. Each student will be contacted by email and/or phone by an academic advisor or faculty mentor to discuss issues with course work and why the student was unsuccessful. After completing a term at Alert status, one of the following options may occur:

  • A student whose term GPA is below 2.0 will be updated to a Warning status. An email will be sent to their Daytona State College email address to notify them of the change.
  • A student who earns a term GPA greater than 2.0 but still has a cumulative GPA that is less than 2.0 will remain in Alert.
  • A student whose term GPA and cumulative GPA are greater than or equal to 2.0 will be updated to Good Standing.


Academic Warning
A student is placed on Academic Warning when their term GPA and the cumulative GPA are below 2.0 after completing an Academic Alert semester. After completing a term at a Warning status, one of the following options may occur:

  • A student whose term GPA is above 2.0 but whose cumulative GPA is below 2.0 will remain in Warning status until the cumulative GPA rises above 2.0. After which, the student will be updated to Good Standing status.
  • A student whose term GPA is below 2.0 will be updated to a Probation status. An email will be sent to the student’s Daytona State College email address to notify them of this change.


Probation

A student is placed in Probation when their term GPA and cumulative GPA is below 2.0, and they were unable to return to Good Standing after being in a Warning status during the most recently completed term. The following will occur immediately after a student’s Academic Standing is updated to reflect Probation:

  • A registration hold will be placed on the student’s account.
  • An email will be sent to the student’s Daytona State College email address detailing the update in Academic Standing.
  • The student will need to meet with an Academic Advisor to develop an intervention strategyto meet their individualized educational goals. Such strategies may include but are not limited to:
    • Repeating all courses where a final grade of “D” or “F” was earned
    • Reducing the number of courses in which the student is enrolled during the upcoming term
  • During the student’s meeting with the advisor, the registration hold will be released, and the student will be allowed to enroll in courses again.

After completing a term at a Probation status, one of the following options may occur:

  • A student whose term GPA is below 2.0 will be updated to a Suspension status. See the Suspension section for more information.
  • A student whose term GPA is above 2.0 but whose cumulative GPA is below 2.0 will remain in a Probation status in the upcoming semester. The student will need to meet with an Academic Advisor again to continue building upon their intervention strategy and become eligible to enroll in classes.
  • A student whose term and cumulative GPAs are above 2.0 will return to a Good Standing status.


Academic Suspension
The following will occur immediately after a student’s status is updated to reflect Suspension:

  • A registration hold will be placed on the student’s account.
  • An email detailing the change in Academic Standing will be sent to the student’s Daytona State College email address.
  • A letter detailing the change in Academic Standing will be sent to the student’s home address on file.
  • The student will be required to discontinue their enrollment for one academic year (a Fall and Spring term).
  • After their suspension period has passed, the student will be required to submit a request for appeal – suspension form to the Records Office before they can be returned to probationary status and enroll in classes.

In the event of extraordinary circumstances (death of immediate family member, serious illness or injury, or involuntary military deployment), the student may submit an appeal to the Records Office requesting reinstatement after one major semester (Spring or Fall). The appeal should explain the factors that contributed to the student’s inability to succeed in the past and how those factors will not interfere in the future. Supporting documents to verify the extraordinary circumstance is required. This form may be found digitally on the Daytona State College website or physically in the Records Office. If the appeal is approved, the following will occur:

  • An email will be sent to the student’s Daytona State College email address to inform them of the approval.
  • The student’s Academic Standing will be updated to Probation, and they must complete the requirements of probationary status including meeting with an Academic Advisor to develop an intervention strategy.

After the first term with enrollment history following a suspended student’s reinstatement, the student’s grades and attendance will be reviewed. If the student’s term GPA is below 2.0 or they fail to complete any courses (“W” or “W1” are not grades recognized as completing), then the student’s suspension will be reinstated for a full academic year without recourse.

If the appeal is denied, the student will remain suspended from enrollment for one academic year (a Fall and a Spring term). After the student has sat out for one academic year, the student will be able to submit the Request for Appeal – Suspension form and be reinstated for future terms. At that time the student’s academic status will be placed on probation and the student will be required to meet with an Academic Advisor prior to enrolling in courses. If the student does not earn a 2.0 term GPA in their return and complete all classes in which they enrolled, then the suspension will be reinstated.